privacy policy

Last updated: 7th July 2023

This Privacy Policy describes how Clayhidon Parish Hall charity ("we," "us," or "our") collects, uses, and shares your personal information when you visit and use our website [yourwebsite.com] (the "Website"). We are committed to protecting your privacy and ensuring the security of your personal information in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

Information We Collect

1.1. Personal Information: When you visit our Website, we may collect certain personal information from you, such as your name, email address, postal address, and phone number. We collect this information only if you voluntarily submit it to us through our contact forms or other means of communication, and we will process it based on your consent or other lawful bases as required by the GDPR.

1.2. Log Data: We may also collect log data, which includes information such as your IP address, browser type, referring/exit pages, operating system, and timestamps. This information is automatically collected when you access our Website and helps us analyze trends and improve our services. We process this data based on our legitimate interests and to comply with legal obligations.

1.3. Cookies and Similar Technologies: We may use cookies and similar technologies to enhance your experience on our Website. Cookies are small files stored on your device that contain data about your browsing activities. You can modify your browser settings to decline cookies or notify you when a cookie is being sent. For more information, please refer to our Cookie Policy [insert link].

Use of Information

2.1. We may use the personal information we collect to:

Provide and maintain our services;
Respond to your inquiries or requests;
Send you important updates or notifications;
Improve the functionality and user experience of our Website;
Personalize your experience on our Website;
Analyze trends and gather statistical information;
Enforce our Terms of Service or other legal agreements;
Protect against fraudulent or unauthorized use of our Website.

Data Sharing and Disclosure

3.1. We may share your personal information with trusted third parties in the following circumstances:

Service Providers: We may engage trusted third-party service providers to assist us in operating our Website and providing our services. These providers will have access to your personal information only to perform tasks on our behalf and are obligated to keep your information confidential.
Legal Requirements: We may disclose your personal information if required by law or in response to a valid legal request, such as a court order or government investigation.
Business Transfers: In the event of a merger, acquisition, or sale of our business, your personal information may be transferred to the acquiring entity.
Consent: We may share your personal information with your consent or as otherwise disclosed at the time of collection.

Data Security

4.1. We take reasonable measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. We have implemented technical and organisational safeguards to ensure the security and confidentiality of your data. However, no data transmission over the internet or electronic storage method is completely secure, and we cannot guarantee absolute security.

Third-Party Links

5.1. Our Website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of any third-party websites you visit.

Children's Privacy

6.1. Our Website is not intended for children under the age of 13. We do not knowingly collect or solicit personal information from anyone under 13 years of age. If we learn that we have collected personal information from a child under 13 without parental consent, we will delete that information as soon as possible.

Your Rights under GDPR

7.1. If you are located in the European Economic Area (EEA) or the United Kingdom, you have certain rights under the GDPR regarding your personal information. These rights may include the right to access, rectify, or erase your personal information, the right to restrict or object to certain processing activities, and the right to data portability. To exercise your rights, please contact us using the information provided in the "Contact Us" section below.

Changes to This Privacy Policy

8.1. We may update our Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last updated" date. We encourage you to review this Privacy Policy periodically to stay informed about our data practices.

9.1. If you have any questions or concerns about this Privacy Policy or our data practices, please contact us using the form below.